PROCUREMENT- HAULING- NOV 30TH

MARYLAND ENVIRONMENTAL SERVICE



October 27, 2010

NOTICE TO BIDDERS

MASONVILLE COVE ENVIRONMENTAL AREA:

HAULING OF CLEAN FILL

BALTIMORE CITY, MD

Project ID No. 11-07-27

BID DUE DATE: November 30, 2010



BID DUE TIME: 2:00 PM



TO ALL PROSPECTIVE BIDDERS:



PURPOSE: The Maryland Environmental Service (Service) is seeking competitive sealed bids from qualified Contractors to haul clean fill to stockpile locations at the Masonville Cove Uplands Environmental Area (Masonville) at 900 Frankfurst Ave Baltimore MD 21226. MES requires clean fill material for the capping of approximately 10 acres of land at the Masonville Cove Environmental Area. From time to time, MES has opportunities to obtain borrow material free of charge or at a reasonable cost, provided MES can haul the material from the borrow source to Masonville. The intent of this procurement is to provide MES with Contractors who are available to haul material. The location(s) of the borrow source(s) is unknown at this time. The location(s) of the borrow sources will be determined as potential suppliers of the material are identified and the material is certified as acceptable for use at the Masonville Environmental Area. MES anticipates that approximately 50,000 cubic yards of material will be required. Therefore, there may be several sources of the material.



MBE SUBCONTRACT PARTICIPATION: An overall MBE subcontract participation goal of thirty percent (30%), of the total amount of the bid has been established for this procurement. Prospective Bidders may search the Maryland Department of Transportation (MDOT) MBE Directory online for certified Minority Business Enterprises by accessing the MES Web Site at http://www.menv.com/mbe.shtml. Both the minority and non-minority prime submitting a bid shall attempt to achieve the MBE subcontract participation goal established in the Invitation for Bids. The MBE prime may not use its workforce to achieve the established MBE subcontract goal.



TERM OF CONTRACT: MES anticipates that hauling will be required into the Spring of 2011. However, in the event that all the material required is not available during that timeframe, the term of this contract shall be from the date of execution until December 31, 2011. MES reserves the right to extend this contract for two (2) additional years at the same terms and conditions upon agreement of both parties. MES may also unilaterally terminate this agreement at any time upon written notice to the contractor.



PRE-BID CONFERENCE/SITE VISIT: MES will conduct a Pre-Bid Conference / Site Visit on November 16, 2010 at 10:00 AM. The pre-bid conference / site visit will begin at the MES office trailer located at 1000 Frankfurst Avenue, Baltimore, MD 21226. Safety shoes are strongly recommended for the site visit. Attendance is not mandatory, however, bidders are solely responsible for becoming acquainted with the documents and job site prior to submitting a bid.



DEADLINE FOR BID SUBMISSION: The Maryland Environmental Service will receive sealed Bids at its Headquarters in Millersville, MD. Bids will be received until 2:00 PM on November 30, 2010, at which time all bids shall be opened and read aloud. Instructions for delivering bids to the Headquarters are included in the solicitation. Bidders are solely responsible for the timely receipt of their bids. Late Bids will not be accepted. Electronically transmitted bids will not be accepted.



All bids (one original and three copies) shall be placed in a sealed envelope, marked and addressed as follows:

Attention: Candy Mott-Harris, CPPB

Procurement Office

Maryland Environmental Service

259 Najoles Road

Millersville, Maryland 21108

Bid for: MASONVILLE COVE ENVIRONMENTAL AREA:

HAULING OF CLEAN FILL

Project ID No. 11-07-27

Do Not Open Until: November 30, 2010 at 2:00 PM



NOTE: To ensure timely delivery to the Procurement Division prior to the established bid due date and time, both the exterior and interior envelopes – particularly those delivered via courier (i.e. UPS, Fed Ex, USPS, etc.) – MUST BE marked as specified.



QUESTIONS/REQUESTS FOR CLARIFICATION: Contractors having questions and inquiries regarding either the technical or the procurement sections of the bid documents shall contact the Service’s Procurement Office (Attn: Candy Mott-Harris, CPPB) at procurement@menv.com or via fax at 410-729-8280. Failure to follow these instructions may result in a delayed response to bidder inquiries.



OBTAINING BID DOCUMENTS: **THE SOLICITATION PACKAGE IS SENT IN ELECTRONIC FORMAT. Bid documents may be obtained by contacting the Procurement Office Monday through Friday during the hours of 8:00 AM to 4:00 PM. Please provide the contact name, company name, shipping address, phone and fax number, when requesting solicitation packages via fax or email.



Fax: 410-729-8280 E-mail: procurement@menv.com

Irene Hoffman, CPPO

Chief, Procurement & Contracts