PROCUREMENT- ROLLED PAPER TOWELS- MARCH 24

STATE HIGHWAY ADMINISTRATION - SMALL BUSINESS RESERVE PROCUREMENT



PROJECT: Rolled Paper Towels



CONTRACT NO. Contract No. RPT2010



ADVERTISEMENT DATE: March 10, 2010



BID DUE DATE / TIME: March 24, 2010 / 1:00 P.M.



BID LOCATION: State Highway Administration

707 Calvert Street

Baltimore, Maryland 21202

Attn: Joseph B. Johnson Room C-LL2



The State Highway Administration (SHA) is soliciting bids for a vendor to supply roll paper towels for the headquarters building located at 707 N. Calvert Street in Baltimore Maryland.

STATE HIGHWAY ADMINISTRATION
Invitation for Bids (IFB)
Contracts Less Than $25,000


PROJECT: Rolled Paper Towels
CONTRACT NO. Contract No. RPT2010
ADVERTISEMENT DATE: March 10, 2010
BID DUE DATE / TIME: March 24, 2010 / 1:00 P.M.
BID LOCATION: State Highway Administration
707 Calvert Street
Baltimore, Maryland 21202
Attn: Joseph B. Johnson Room C-LL2

I. SUMMARY STATEMENT

The State Highway Administration (SHA) is soliciting bids for a vendor to supply roll paper towels for the headquarters building located at 707 N. Calvert Street in Baltimore Maryland.

II. SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to Certified Small Business vendors. Only vendors that meet the statutory requirements set forth in State Finance and Procurement Article Subsections 14-501 – 14-505, Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve Program are eligible for award of a contract.

Refer to Attachment No. II for further information regarding this program.


III. ISSUING OFFICE and PROCUREMENT OFFICER

Maryland Department of Transportation
State Highway Administration
707 N Calvert Street
Baltimore, Maryland 21202
Attn: Joseph B.Johnson Room C-LL2

The sole point of contact for purposes of this IFB is the Procurement Officer, Joseph B. Johnson. The Procurement Officer may be contacted at telephone number 410-545-8476 between 7:30 A.M. and 4:00 P.M. or by FAX 410-209-5100. NOTE: The vendor is solely responsible for ensuring any information sent to the Procurement Officer by FAX has been received by the Procurement Officer.

IV. BID DUE DATE

The Bids must be received by the Procurement Officer, Joseph B. Johnson or their designee, at the State Highway Administration offices located at Maryland State Highway Administration, 707 Calvert Street, Baltimore, Maryland 21202 on or before March 24, 2010 at 1:00 p.m. local time.

Vendors are responsible for assuring that their bids are delivered to the specified location before the deadline for receipt of bids, including those delivered by U.S. Postal Service.

Oral, fax, telegraphic, mailgram or E-mail bids will not be accepted.

Bids, requests for withdraws, and modifications not received by the time and at the place indicated are late and may only be considered in accordance with COMAR 21.05.02.10.

V. DURATION OF BID OFFER

Prices submitted in response to this solici¬tation are irrevocable for ninety (90) days following the due date. The Procurement Officer may, however, request vendors to extend the time during which the State may accept their bids. Once a bid is accepted, all prices, terms, and conditions shall remain unchanged throughout the contract period.

VI. PROCUREMENT METHOD

This solicitation shall be conducted in accordance with COMAR 21.05.07 – Small Procurement Regulations ($25,000 or Less).

VII. TERMS and CONDITIONS

A. Termination for Nonappropriation. If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination.

B. Maryland Law Prevails. The law of Maryland shall govern the interpretation and enforcement of this Contract.

C. Disputes. Disputes arising under this Contract shall be governed by State Finance and Procurement Article, Title 15, Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR 21.10 Administrative and Civil Remedies. Pending resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement Officer.

D. Changes. This contract may be amended only with the written consent of both parties. Amendments may not change significantly the scope of the Contract (including the Contract price).

E. Termination for Default. If the Contractor does not fulfill obligations under this Contract or violates any provision of this Contract, the State may terminate the Contract by giving the Contractor written notice of termination. Termination under this paragraph does not relieve the Contractor from liability for any damages caused to the State. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.

F. Nondiscrimination. The Contractor shall comply with the nondiscrimination provisions of federal and Maryland law.

G. Anti-Bribery. The Contractor certifies that, to the Contractor's best knowledge, neither the Contractor; nor (if the Contractor is a corporation or partnership) any of its officers, directors, or partners; nor any employee of the Contractor who is directly involved in obtaining contracts with the State or with any county, city, or other subdivision of the State, has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.

H. Termination for Convenience. The State may terminate this Contract, in whole or in part, without showing cause upon prior written notice to the Contractor specifying the extent and the effective date of the termination. The State shall pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination and all reasonable costs associated with termination of the Contract. However, the Contractor may not be reimbursed for any anticipatory profits which have not been earned up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).


VIII. SCOPE OF CONTRACTOR SERVICES

The intent of this bid is to obtain a supplier for rolled style paper towels for the State Highway Administration (SHA) headquarters building located at 707 N Calvert Street, Baltimore, MD 21202 for a period of twenty four (24) months. The purpose is to establish a contract with firm pricing and delivery under which SHA may place orders “as needed”.

BIDDER QUALIFICATIONS:

The successful bidder shall be in the Janitorial Supplies business for a period of not less than three (3) years and be able to provide a list of three (3) customers to whom the bidder has sold the product bid during the past two (2) years. Proof of Vendor’s qualifications may be requested at SHA’s sole discretion.

ITEM REQUIREMENTS:

Rolled Paper Towels: It is estimated that SHA shall use approximately 360 cases of rolled paper towels per year. The rolled paper towel shall be Georgia Pacific Model # 89460. Towels to be order on as required basis.

Quantities: Quantities are approximate and unit prices bid shall apply regardless of any increase or decrease in the estimated quantities shown herein. SHA retains the option to increase or decrease quantities based on actual usage.

ORDERS & DELIVERY: All orders shall be delivered within five (5) working days from placement of an order. Payment shall be made by the State procurement purchasing card for orders under $5000.00. All other orders shall have net 30 day terms upon the receipt of an approved invoice.
All deliveries shall be FOB destination, inside delivery, freight included

IX. LIABILITY:

The Contractor must be covered by a sufficient amount of liability insurance. The Contractor shall provide this Administration with proof of liability insurance and coverage before the contract is awarded.

X. BID CONTENT

The bidder shall submit an original Contract Bid Form for this Project. The bid shall be submitted on Attachment No. I. Attachment No. I is not to be altered in any way and is to contain only the price or prices stipulated on the form. Furthermore, Attachment No III Small Business Reserve Contract Affidavit must be included with the bid submission.

Bid submissions must be:

• Submitted in a sealed envelopes.
• Addressed to Joseph B. Johnson, Maryland State Highway Administration, 707 Calvert Street, Mail Stop
CLL-2 Baltimore, Maryland 21202. .
• Clearly marked with the full name and address of the bidder.
• Clearly marked with the contents of the envelope (i.e., "Bid Submission - Contract No. RPT2010
• Include completed Small Business Reserve Contract Affidavit (Attachment No. III)

XI. OPENING of BIDS

Bids will be opened publicly in accordance with the provisions in COMAR 21.05.02.11 on the date and time specified in Section III of this IFB.

XII. DURATION / TERM OF THE CONTRACT/PROJECT

The duration / term of the contract is twenty (24) months or total payments of $25,000, whichever comes first.

XIII. ATTACHMENTS
Contract Bid Form -- Attachment No. I (required with bid submittal)
Small Business Reserve Procurement – Attachment No. II
Small Business Contract Affidavit – Attachment No. III (required with bid submittal)



ATTACHMENT I
CONTRACTBID FORM Page 1 of 2
INVITATION FOR BID # RPT2010
This form is to be completed in its entirety and unaltered.

Column A Column B Column C Column D
Item Quantity Vendor’s Bid
per Unit Total Cost ($)
(Column B x C)
Rolled Paper Towels:
Georgia Pacific Model # 89460. (Only).


360
(Cases) $ Per Case $
Total Bid Amount (Sum of Column D)
$


NOTE:
a) Quantities are estimated and used for bid evaluation only. They may not represent the actual quantities experienced once the contract is awarded.
b) SHA, is exempt from Maryland Sales and Use Taxes by Exemption Certificate Number 3000256-3 and from Federal Excise Taxes by Exemption Number 52-73-0358K. Do not include tax in bid prices

ATTACHMENT I
CONTRACTBID FORM Page 2 of 2
INVITATION FOR BID # RPT2010
This form is to be completed in its entirety and unaltered.



Company Name & Address


City State Zip
Phone Fax Email
Representing the above Company:

Signature

Print Name & Title

Social Security No. or Federal Tax ID No. Date





ATTACHMENT II

NOTICE TO BIDDERS
SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to Certified Small Business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, Subsections 14-501 - 14-505, Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve Program are eligible for award of a contract.

For the purposes of a Small Business Reserve Procurement, a small business is a business, other than a broker, that meets the following criteria:

$ The business is independently owned and operated;

$ The business is not a subsidiary of another business;

$ The business is not dominant in its field of operation;

$ The wholesale operations of the business did not employ more than 50 persons, and the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years;*

$ The retail operations of the business did not employ more than 25 persons, and the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years;*

$ The manufacturing operations of the business did not employ more than 100 persons, and the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years;*

$ The service operations of the business did not employ more than 100 persons, and the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years;* and

$ The construction operations of the business did not employ more than 50 persons, and the gross sales of the business did not exceed an average of $7,000,000 in its most recently completed 3 fiscal years.*

* If a business has not existed for three years, the gross sales average shall be the average for each year or part of a year during which the business has been in existence.

Further information on the certification process is available at www.dgs.state.md.us and click on the Small Business Reserve hyperlink.

Attachment III
Maryland Department of Transportation
SMALL BUSINESS CONTRACT AFFIDAVIT

********** PROVIDING FALSE INFORMATION **********
Anyone providing false information to the State of Maryland in connection with obtaining or attempting to obtain a contract under Small Business Reserve or Preference procurement may be subject to the following:
1. A determination by a Procurement Officer that a bidder/offeror is not responsible;
2. A determination that a contract entered into is void or voidable under § 11-204 of the State Finance and Procurement Article of the Annotated Code of Maryland;
3. Suspension and debarment under Title 16 of the State Finance and Procurement Article;
4. Criminal prosecution for procurement fraud (§ 11-205.1 of the State Finance and Procurement Article), perjury, or other crimes; and
5. Other actions permitted by law.
********** FAILURE TO MEET MINIMUM QUALIFICATIONS **********
Any Bidder or potential bidder failing to meet the qualifications of a "small business" specified in § 14-501(c) of the State Finance and Procurement Article will be ineligible to participate in a procurement designated for a Small Business Reserve under § 14-504 or Small Business Preference under § 14-206 - 207. Any person or company bidding on Small Business Reserve or Preference procurement and not qualifying as a small business under § 14-501(c) will have its bid or offer rejected on the ground that the bidder is not responsible.

I AFFIRM THAT:

To the best of my knowledge, information, and belief, as of the date of submission of this Bid/Proposal,
(name of firm) meets the qualifications for certification as a Small Business in Maryland. I further affirm that, if for any reason during the term of the contract (name of firm) no longer meets the qualifications of certification as a Small Business in Maryland, I will notify the Procurement Officer within 30 days. I agree that a failure to so notify the Procurement Officer of this change in circumstances may result in this contract being terminated for default.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF.

SMALL BUSINESS QUALIFICATION NUMBER _________

Date of Most Recent Qualification__________________________________

DATE:_____________
BY:_____________________________________________________________
Signature (Authorized Representative and Affidavit)