PROCUREMENT- HVAC- FEB 9

STATE HIGHWAY ADMINISTRATION – INVITATION FOR BID

PROJECT: HVAC Preventive Maintenance and Repair Services for the Caroline County Maintenance Facility located in Denton, Maryland

CONTRACT NO. SD2CO1020

ADVERTISEMENT DATE: January 29, 2010

PRE-BID MEETING: February 9, 2010 /10:00 AM Local Time

BID DUE DATE / TIME: February 20, 2010 / 1:00 PM Local Time

BID LOCATION: State Highway Administration

Caroline County Maintenance Facility

508 Caroline Street

Denton, Maryland 21629

I. SUMMARY STATEMENT

The State Highway Administration is soliciting bids for a qualified contractor to provide Heating, Ventilation and Air Conditioning (HVAC) systems preventative maintenance, repairs and emergency service for the equipment and systems at the Caroline County Maintenance Facility buildings located in Denton, Maryland. Pricing for this work shall be a lump sum for the preventative maintenance work as described here-in, and Time and Material pricing for repairs and emergency services

II. SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to Certified Small Business vendors. Only vendors that meet the statutory requirements set forth in State Finance and Procurement Article Subsections 14-501 – 14-505, Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve Program are eligible for award of a contract. Refer to Attachment No. II for further information regarding this program.

III. ISSUING OFFICE and PROCUREMENT OFFICER

Maryland Department of Transportation

State Highway Administration

Caroline County Maintenance Facility

508 Caroline Street

Denton, Maryland 21629

The sole point of contact for purposes of this IFB is the Procurement Officer Mr. James B. Schmick. The Procurement Officer may be contacted at telephone number (410-479-0770} between 7:30 AM and 4:00 PM or by FAX 410-479-1438.

NOTE: The vendor is solely responsible for ensuring any information sent to the Procurement Officer by FAX has been received by the Procurement Officer.

IV. BID DUE DATE

The Bids must be received by the Procurement Officer, or their designee, Beth Watson at the State Highway Administration office located at 508 Caroline Street, Denton, Maryland 21629 on or before February 20, 2010 at 1:00 PM Local Time.

Vendors are responsible for assuring that their bids are delivered to the specified location before the deadline for receipt of bids, including those delivered by U.S. Postal Service.

Oral, fax, telegraphic, mailgram or E-mail bids will not be accepted.

Bids, requests for withdraws, and modifications not received by the time and at the place indicated are late and may only be considered in accordance with COMAR 21.05.02.10.

Pre-Bid Meeting:

A pre-bid meeting is scheduled for February 9, 2010 at 10:00 AM Local Time. Attendance at the pre-bid conference is not mandatory, but all interested bidders are encouraged to attend in order to gain the best possible understanding of the IFB and to facilitate the preparation of their Bid Proposals.

In order to assure adequate seating and other accommodations at the pre-bid meeting it is requested that all potential bidders planning to attend call Beth Watson at 410-479-0770 with such notice. Appropriate auxiliary aids and services for qualified individuals with disabilities will be provided upon request. If required, please contact the procurement officer at least five (5) days prior to the Pre- Bid Conference.